COVID-19

TERMS & CONDITIONS

These terms and conditions are in addition to and, where there is any contradiction and in these specific and unprecedented circumstances, take precedence over my normal Terms and Conditions as shown on www.automaticallyshamrockdrivingschool.co.uk. These Coronavirus / Covid-19 specific terms and conditions are subject to periodic review, at least every 3 months, to keep them in line with government and national trade association guidelines and any copy available on www.automaticallyshamrockdrivingschool.co.uk shall be the extant version.

 

SOCIAL DISTANCING

 

Social distancing means avoiding close contact with anyone you do not live with. When outside your home try to stay 2 metres (1 metre plus with mitigation) away from anyone you do not live with. See:

https://www.gov.uk/government/publications/covid-19-guidance-on-social-distancing-and-for-vulnerable-people

 

Owing to the nature of driving lessons, it is not possible to maintain social distancing within the workplace (i.e. tuition vehicle). Therefore, it is very important that the driver trainer and Pupils are well aware and reminded of the measures in this risk assessment and that they take all the mitigating actions possible to reduce the risk of transmission between themselves and those they come into contact with outside of driving lessons.

 

Allow other road users to maintain social distance, where possible. For example, any cyclists, pedestrians and vehicles where an occupant is open to the environment at traffic lights. Public Health England recommends keeping a 2 metre distance (1 metre plus with mitigation), where possible.

 

IF THE PUPIL OR SOMEONE THE PUPIL LIVES OR COMES INTO CONTACT WITH HAS OR SHOWS SYMPTOMS OF CORONAVIRUS


The main symptoms of Coronavirus are (but not exclusively):
• a high temperature – this means you feel hot to touch on your chest or back (you

do not need to measure your temperature);
• a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual);
• a loss of taste or smell.

 

If the Pupil has symptoms of Coronavirus, self-isolate for 10 days and advise (Automatically) Shamrock Driving School as soon as possible and ideally at least 48 hours before the next driving lessons.

 

If the Pupil lives or comes into contact with someone who has or shows symptoms of Coronavirus, self-isolate for 14 days from the day their symptoms started and advise (Automatically) Shamrock Driving School as soon as possible and ideally at least 48 hours before the next driving lessons.

 

If the Pupil has been told by the NHS Test and Trace service (see https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/?gclid=EAIaIQobChMI17-GsbGx6gIVVeDtCh2sZAziEAAYASAAEgKes_D_BwE that they’ve been in contact with a person who has coronavirus.

 

If the Pupil has entered or returned to the UK in the last 14 days, unless exempt (see https://www.gov.uk/guidance/coronavirus-covid-19-travel-corridors).

 

(Automatically) Shamrock Driving School reserve the right, at their sole discretion, to text the Pupil before any lesson to ask whether they have had any symptoms of Coronavirus within the last 7 days, if they know anyone or have been in contact with anyone that is showing symptoms or has been doing so within the last 14 days, if the Pupil has been told by the NHS Test and Trace that they’ve been in contact with a person who has coronavirus and if the Pupil has entered or returned to the UK in the last 14 days, unless exempt, and, if so or they are unsure, to refuse to conduct the driving lesson.

 

(Automatically) Shamrock Driving School shall have the right, at their sole discretion and at any time during, before and after a driving lesson and if they am not 100% happy with the Pupils' state of health, including but not necessarily limited to Coronavirus, to cancel this and any other lessons until they have recovered fully.

 

The same provisions shall apply to (Automatically) Shamrock Driving School in this regard.

 

HIGHER RISK GROUPS (INCLUDING PREGNANCY)

 

The Pupil shall be responsible for knowing if they or anyone else they live with falls into the higher risk groups, for acting in accordance with Government Guidelines if so and for notifying (Automatically) Shamrock Driving School as soon as possible and ideally at least 48 hours before their next driving lessons. See https://www.nhs.uk/conditions/coronavirus-covid-19/people-at-higher-risk-from-coronavirus/ to check and for guidance and advice.

 

If the Pupil or anyone else they live with is at high risk from Coronavirus, they should have received a letter from the NHS. If the Pupil or someone they live with are at high risk from Coronavirus, the Pupil is advised to take extra steps to protect themselves. This includes not leaving the Pupil's home for any reason (called shielding).

 

If the Pupil or anyone they live with is at moderate risk from Coronavirus,  it's very important the Pupil follows current Government advice about staying at home to avoid getting Coronavirus. This means the Pupil will need to adhere strictly to the Social Distancing and should only leave their home for things like getting food or medicine or exercising. Unlike people at high risk, they will not have received a letter from the NHS advising them to stay at home at all times.

 

CLINICALLY VULNERABLE INDIVIDUALS

 

The Pupil shall be responsible for knowing if they or anyone else they live with falls into the higher risk groups, for acting in accordance with Government Guidelines if so and for notifying (Automatically) Shamrock Driving School as soon as possible and ideally at least 48 hours before their next driving lessons. See https://www.nhs.uk/conditions/coronavirus-covid-19/people-at-higher-risk-from-coronavirus/ to check and for guidance and advice.

 

If the Pupil or anyone else they live with is at high risk from Coronavirus, they should have received a letter from the NHS. If the Pupil or someone they live with are at high risk from Coronavirus, the Pupil is advised to take extra steps to protect themselves. This includes not leaving the Pupil's home for any reason (called shielding).

 

If the Pupil or anyone they live with is at moderate risk from Coronavirus, it's very important the Pupil follows current Government advice about staying at home to avoid getting Coronavirus. This means the Pupil will need to adhere strictly to the Social Distancing and should only leave their home for things like getting food or medicine or exercising. Unlike people at high risk, they will not have received a letter from the NHS advising them to stay at home at all times.

 

NHS TEST & TRACE AND CONTACT TRACING APPS

 

The driver trainer and Pupils shall use NHS Test & Trace (see https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/?gclid=EAIaIQobChMI17-GsbGx6gIVVeDtCh2sZAziEAAYASAAEgKes_D_BwE) and any contact tracing apps where available.

 

HAND WASHING

 

Before and after each lesson the driver trainer shall wherever possible, without entering the Pupil's property, wash (for 20 seconds minimum in hot water) or at the very least sanitise their hands and Pupils are required to do the same immediately before leaving the house. (Automatically) Shamrock Driving School will have hand sanitiser available in the event that it is required by both the driver trainer and the Pupil at any time before, during and immediately after the driving lesson; please feel free to ask if you wish to use it.

 

CLEANING

 

(Automatically) Shamrock Driving School will be wiping down the parts of the car which may be touched before each driving lesson (e.g. steering wheel and stalks, gear knob, handbrake handle, interior and exterior door handles, electric window switches and mirror controls, heater controls and vents, sat nav screen, interior mirror housing, car key, seat belt buckles, seat adjustment controls, audio controls and any used training materials).

 

Antibacterial/virus wipes or spray should be used to clean down the vehicle in-between lessons. Household disinfectant or soap and water can also be used.

 

(Automatically) Shamrock Driving School shall wash their clothing as soon as they have finished work for the day.       

 

PERSONAL PROTECTIVE EQUIPMENT (PPE)

 

The Pupil shall ensure any PPE that they may wear does not impede my or the Pupil's ability to control the vehicle, communicate effectively and their ability to see properly. For that reason plastic face visors are not recommended and they could be dangerous if they mist up or an airbag is deployed.

 

Either the driver trainer or the Pupil may, at their individual sole discretion, wear disposable gloves, if they wish, but they will still need to adhere to vehicle and hand washing / sanitising requirements. Pupils are to be aware / advise if they have a latex allergy. The gloves will need to be new and put on immediately before the Pupil enters the vehicle and will need to be disposed of, avoiding touching the outside of the gloves, in a sealed bag and possibly along with any face covering, in a suitable receptacle after each lesson.

 

(Automatically) Shamrock Driving School shall have a supply of disposable bin bags in the vehicle for the disposal of wipes, tissues, disposable face coverings and gloves used by the driver trainer after each lesson and will dispose of this in a suitable receptacle after each lesson.

 

The Pupil is responsible for disposing of or washing their PPE in accordance with Government guidelines.

 

Pupils are to remember that the wearing of gloves is not a substitute for good hand washing.

 

The instructor's PPE must be removed and changed, avoiding touching the outside covering of the gloves/face mask, after each lesson and disposed of in a sealed bin bag which will be disposed of in the normal waste collection service.

 

The Pupil is responsible for removing any PPE after exiting the car and either wash any cloth face masks or coverings as soon as possible at least at 60 degrees centigrade and place any disposable PPE in the normal waste collection service.

 

If the Client lives with someone who falls into the higher risk groups, they are responsible for washing their clothes at least at 60 degrees, where reasonably practicable, or on the warmest water setting that the fabric allows and to have a shower/bath as soon as they return home.

 

FACE COVERINGS (ADDITIONAL POINTS TO PPE)

 

Wearing a face covering is optional and is not required by law, including in the workplace (excluding public transport and medical facilities).

                                                                                                                

(Automatically) Shamrock Driving School intend wearing a face covering (probably the home made variety and maybe supplemented by a flimsy PVC type face visor) wherever feasible or where requested by the Pupil and they would ask Pupils to also wear a face covering.

 

Ideally Pupils will be able to supply their own face covering (e.g. home-made "mask", scarf, etc.) but, if not, (Automatically) Shamrock Driving School hope to be able to provide you with a face covering, which may be a home-made mask which you can keep and use again after putting it in the washing machine at least at 60 degrees.  

 

It is important for the driver trainer and Pupil to use face coverings properly, covering both nose and mouth, and wash their hands for at least 20 seconds before putting them on and taking them off. The driver trainer should remind and monitor the Pupil's actions.

 

Pupils are to put on any face covering shortly before getting into the car, remove it after exiting the car without touching the outside of the area which covers their face, immediately dispose of any disposable face covering in the normal waste collection or wash any fabric face covering at least at 60 degrees.

 

The driver trainer and the Pupil should be aware and, if the Pupil wears them, the driver trainer should remind them of the potential for spectacles fogging up when worn with a face covering. To help prevent any spectacles from fogging, make sure the face covering is a tight fit to help exhaled hot air escape through the face covering rather than the top or side. Commercial anti-fogging sprays are available but most are for goggles, diving masks, etc and some are specifically not recommended for use on spectacles. It has been suggested that washing glasses with soapy water, after washing your hands, and letting them air dry can help prevent fogging.

 

Avoid touching the face or face covering wherever possible, as they could be contaminated with germs from the hands.

 

PAYMENT

 

Wherever possible payment should be made by bank transfer, not cash or cheque, before the driving lesson or, if this is not feasible and by agreement with (Automatically) Shamrock Driving School, immediately following the driving lesson. Alternatively Automatically Shamrock Driving School is able to offer debit/credit card payment using an in car card reader.

                                                   

In the event that the Pupil requests a receipt, it will be provided digitally as soon as possible following the driving lesson.

 

CANCELLATION CHARGES

 

During this time and whilst these specific conditions continue to apply any cancellation charges or penalties relating to the following eventualities shall not apply:

  • If, in (Automatically) Shamrock Driving School's sole opinion, the Pupil is not in a fit state to drive owing to displaying Coronavirus symptoms before or during the driving lesson;

  • If the Pupil or anyone in their household has or shows symptoms of Coronavirus;

  • If the Pupil believes they may have been in contact with someone who has or is showing symptoms of Coronavirus;

  • If the driver trainer has or shows symptoms of Coronavirus or if anyone in their household has or is showing symptoms of Coronavirus;

  • If the driver trainer believes they may have been in contact with someone who has or is showing symptoms of Coronavirus.

 

DRIVING TEST SPECIFIC MEASURES

 

(Automatically) Shamrock Driving School and any Pupils presenting for test will need to comply with any extant DVSA requirements.

 

We will need to arrive at the driving test centre in time to wipe down the passenger side of the car (e.g. seat belt buckle, seat adjustment controls, interior and exterior door handles and electric window switch, secondary mirror housings, dashboard area for when they attach any sat nav, etc.).

 

Pupils must not come for their practical driving test, they can change it free of charge including at short notice (i.e. within 3 clear working days of the test day) if self-isolating, if:

 

Pupils must bring and wear a face covering.

  • A face covering is a mandatory requirement, unless the Pupil states a good reason not to when booking the test including physical or mental illness, impairment or disability that means they cannot put on, wear or remove a face covering or putting on, wearing or removing a face covering would cause them severe distress. This will be outlined further on gov.uk. Driving Examiners will be carefully allocated to support those with exceptions.

  • The test will be cancelled if the Pupil refuses to wear a face covering and did not give a reason at the time of booking.

  • The examiner may ask the Pupil to temporarily remove their face covering so their identity can be confirmed.

  • If the Pupil does not have a face covering the examiner can provide one and it must be worn for the duration of the test.

  • If the Pupil has a problem with their face covering during the test, the examiner will ask them to stop so they can adjust it. The examiner will terminate the test early if it becomes a safety issue.

  • Pupils can remove the face covering during the test to avoid harm or injury or the risk of harm or injury to themselves or others.

  • The face covering must be retained by the candidate and not left on site.

 

Do not to arrive more than 5 minutes early.

 

Wherever possible open driver and passenger side windows to ensure adequate ventilation.

 

The instructor must clean parts of the car which may be touched - steering wheel & stalks, gear knob, handbrake handle, interior & exterior door handles, electric window & mirror controls, heater controls & vents, sat nav, interior mirror housing, car key, seat & head restraints, seat belt & its connections, seat adjustment controls, audio controls, any training materials used.

 

Instructors and Pupils must clean hands with sanitiser or soap and water where possible.

 

Test centre waiting rooms and toilets will not be open in exceptional circumstances for those with a disability, medical condition or pregnancy.

  • Accompanying drivers/instructors need to be prepared to wait outside during the test as they will not be allowed to accompany the test and maybe the debrief.

 

Examiners will wash their hands before and after each test.

 

Examiners will wear a face covering and maybe gloves throughout the test.

  • The examiner will avoid touching the face covering, but if they do they may wash their hands with soap and water, if at the test centre, or hand sanitiser whilst on test.

 

Examiners must wear suitable clothing providing as much covering as reasonable but short sleeved shirts can be worn.

 

The examiner will meet and greet the Pupil in the car park.

 

Do not shake hands.

 

The examiner will provide the Pupil with an insurance and residency declaration form and a pen, if they don’t have their own, and undertake the usual identity check.

  • The Pupil must read the insurance and residency declaration form, tick the boxes if they agree with the statements and sign it

  • Without handling the licence the examiner will compare the signature on the form to the one on the licence and carry out a UV check without physically handling the licence.

  • The Pupil must keep the insurance and residency declaration form.

 

Where the Pupil wishes the email address to be changed, they should write the new email address on a separate piece of paper.

  • The examiner will not let the candidate touch the iPad, stylus or any paper test report form.

 

Pupil participation in the NHS Test & Trace initiative is a for taking a practical test.

  • The examiner will ask the Pupil “Can you confirm that you are taking part in the Government test and trace or similar national initiative and that you are happy for your details to be passed to the relevant tracing authority if needed for Covid-19 tracing purposes?”

  • Should the Pupil not be taking part in the test and trace initiative the test cannot go ahead.

 

If the Pupil comes to the test with clear coronavirus symptoms the test will not go ahead.

 

The examiner must be satisfied the vehicle has been recently cleaned.

 

Before entering the car, the examiner may fit a disposable seat cover to their seat.

 

The examiner may ask the Pupil to open their window, as well as their window being opened, at the start of the test to ensure adequate ventilation.

 

The examiner should use an anti-viral wipe to clean the passenger touch points.

 

If the Pupil becomes unwell or starts to cough continuously during the test, the test will be stopped.

 

Where Pupils present for test wearing glasses and a face covering and issues arise with glasses fogging up on test, the examiner should offer advice and guidance to help resolve the problem.

  • The examiner will terminate the test early if it becomes a safety issue.

 

If a Pupil commits a serious or dangerous fault (or 16 driving faults) resulting in a fail, they will be directed back to the Driving Test Centre.

  • Test conditions continue until they return to the centre.

 

At the end of the test, to minimise time in the car, the examiner will ask the Pupil to get out of the car before giving the test result feedback and ask if they want their accompanying driver/instructor to come over to listen if safe.

 

In the event of a pass the examiner will take the Pupil’s licence in the usual way, ensuring it’s only handled with gloves on.

 

Instructors must clean parts of the car which may be touched - steering wheel & stalks, gear knob, handbrake handle, interior & exterior door handles, electric window & mirror controls, heater controls & vents, sat nav, interior mirror housing, car key, seat & head restraints, seat belt & its connections, seat adjustment controls, audio controls, any training materials used.

 

Instructors and Pupils must clean hands with sanitiser or soap and water where possible.

ADDITIONAL INDUSTRY SPECIFIC MEASURES

 

  • Wherever possible, avoid arranging pick up and drop off from busy and populated areas.

  • In order to prevent more time than necessary outside and unless the Pupil sees (Automatically) Shamrock Driving School arrival and exits their location, (Automatically) Shamrock Driving School will text the Pupil on their arrival at the pickup location.

  • The driver trainer will not shake hands or share visual aids, pens, progress records, etc. with the Pupil and they will avoid physical contact wherever possible.

  • At (Automatically) Shamrock Driving School's sole discretion, any new Pupils may need their licence checked electronically at https://www.gov.uk/check-driving-information.  Pupils will need to provide (Automatically) Shamrock Driving School with the last 8 characters of their driving licence and the check code in good time, ideally by 48 hours before their first driving lesson, and before they get into the car on their first lesson hold the licence up so they can check it without touching it. Please note the check code will be valid for 21 days and you can only use the code once.

  • The Pupil and the driver trainer shall wear clothing that is suitable and covers as much of as possible, but short sleeved shirts are tops are acceptable. Taking into account that car windows may be open to ensure the vehicle is well ventilated consider wearing suitable clothing.

  • The Pupil and the driver trainer shall dispose of tissues in a sealed bin bag as soon as possible and cover their mouth and nose with a tissue or sleeve when coughing or sneezing and not with their hands.

  • The Pupil will, of course, continue to sit alongside the driver trainer and, in accordance with Government guidelines we should wherever possible avoid looking at each other whilst not social distancing 1 metre apart (with mitigation).

  • To make sure vehicles are well-ventilated to increase the flow of air, wherever possible (e.g. unless it's raining, snowing, excessive road spray, excessive noise, inability to maintain 2 metres social distancing - 1 metre with mitigation - from other road users such as pedestrians and the occupants of other vehicles who are exposed, etc.)  at least one window should be at least partially open during driving lessons.

  • In the event that the driver trainer swops seats with the Pupil and drives the car before swopping over again (e.g. demonstration drive), they will wipe down the steering wheel and stalks, interior and exterior door handles, seat belt buckles, seat adjusters, mirror controls, gear knob, handbrake handle, car key, etc. before and after the drive

  • (Automatically) Shamrock Driving School will not be fitting any form of dividing screen between the driver trainer and the Pupil for health and safety reasons for the driver trainer, Pupils, other road users and in accordance with recommendations from national trade associations, who advise than any benefits are outweighed by the risks.

  • Apart from the driver trainer or the examiner and the Pupil, no other passengers will be permitted in the car during any driving lesson or test.

  • Wherever possible the driver trainer will avoid visiting garages and filling stations during driving lessons but, if unavoidable, the Pupil shall remain the vehicle throughout. The driver trainer shall use disposable gloves wherever practicable to operate the forecourt equipment, try to keep their distance from other people and if possible pay by contactless.

  • Wherever applicable and possible any brief notes will be given digitally.

 

ACCIDENTS AND OTHER INCIDENTS

 

In an emergency, for example an accident, people do not have to social distance if it would be unsafe to do so.

 

People can remove their face covering to avoid harm or injury or the risk of harm or injury to themselves or others.

 

People involved in the provision of assistance to others should pay particular attention to sanitation measures immediately afterwards, including washing hands.

 

PRIVACY AND DATA PROTECTION

In accordance with our Privacy Policy, any information supplied by the customer is confidential and will not be shared with any third party without their express consent with the sole exception in this specific instance to Government bodies (e.g. NHS medical or test and trace staff) who are entitled to and may require information in respect of your or my health, symptoms and with whom you or I have been in contact with in direct relation to Covid-19.  

01249 821433 or 07939058851

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